How to Find and Design an Office Space for Lease in Overland Park, KS, With Your Employees in Mind

Relocating to a new office space for lease in Overland Park, KS, can be a big commitment for employees, so as you are looking for and designing an office space, you want to do as much as you can to get their buy-in. Here are a few tips for keeping your employees in mind during this process, as suggested in the articles “Finding an Office Space Both You and Your Employees Love” and “6 Inexpensive Ways to Help Employees Escape the Cubicle Crush”:

#1 Ask for employees’ help with research on commercial property for lease in Overland Park, KS.

The best way to start the transition to a new office space strong is by showing employees that you value their opinions. You can do this by seeking their help with researching the new space. Put out some questionnaires to find out or about their preferences. Do they prefer to work standing or sitting? Do they like collaborative spaces or individual spaces? What time of day are they most productive? What locations would be ideal for them? Gathering and analyzing this data can help you determine what kind office space you’re looking for.

#2 Involve them in design and decoration of the office space for rent in Kansas City.

Once you have found a space, build excitement by involving them in the process of designing and decorating the space. One idea is to give each employee a $100 gift card to IKEA to buy office furniture. This might not buy a lot of furniture, but it will send the message that you trust your employees and want them to have some control over their new space.

Take this a step further by encouraging your staff to customize their own desk spaces. Many people view their desk as their “home away from home” or the place they are most comfortable in at the office, so make it a priority to help your employees create that sense of home in their new space. Some successful companies, like Google, even give employees a small allowance for desk decoration.

You can also work together to personalize the new office and sneak in some team-building time by picking a blank wall for everyone to collaborate on decorating. Get some paint and other supplies and make a fun day of it.

#3 Designate spaces for collaboration and individual work.

As you are setting up your office space, also think about ways you can improve the long-term comfort and productivity of your employees. People have different styles of working, so many companies are shifting towards diversifying spaces to accommodate those different styles, and you can use the feedback you got from your employees while researching new spaces to help you decide on the best setup.

One area you should have is a deliberate space for sharing and collaborating. This could be a large conference room, or even a cluster of tables in the middle of an open space. It is also nice to have spaces for “accidental” collaboration, where employees can bump into each other and strike up conversations that could lead to creative teamwork. Some examples of this are communal kitchens or break areas with some comfortable seating.

People also need space for individual work, so try to designate some private spaces, even if you can’t give everyone their own office. Think about setting aside a few offices in your new space to be places where a team member can go to work on a specific project for a few hours or few days, or just to escape to a quiet part of the office.

#4 Consider the cubicles.

Again, you might not be able to upgrade to private offices for everybody, but a fresh start in a new space is a good way to reset your cubicle culture. One of the biggest complaints of employees working in cubicles is noise, so you could start implementing a few strategies to make this a little better in your new space:

  • have employees silence ringers
  • encourage them to keep phone conversations quiet and minimal
  • buy a white noise machine for “background noise”
  • allow the use of noise-canceling headphones

You can also give employees some freedom to escape cubicles by giving them flex time or allowing them to work from other places, such as a nearby coffee shop or library – proximity to these kinds of places could be criteria to include as you are looking for a new office space.

#5 Give them move in time.

When the time comes to move, give your employees a day just to get settled – assemble furniture, unpack, figure out computers, etc. This will help make the transition less stressful and more enjoyable for employees, and they will come in for their first day of real work in the new space feeling fresher and more comfortable.

#6 Open the door for communication.

From asking about employees’ preferences before finding a space to getting their help with decorating, keep the door open for questions and communication throughout the process. One thing you could do is to put up a whiteboard or chalk board and write a question on it each day for employees to answer. Asking good questions will elicit responses that will help you understand your team better and help everyone find common ground and build relationships during a new chapter of your business’s life.

Good people are the cornerstone of a good business, so it’s essential to not lose sight of your employees’ preferences and concerns as you move to a new space.

If your business is interested in commercial real estate in Overland Park with a helpful on-site management team and close proximity to a variety of amenities in Overland Park, give Southcreek Office Park a call at 913-685-4100 to find out more about our available spaces!

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