Moving to an Office Space for Lease in Kansas City: Planning Your Perfect Office Design

Moving to an Office Space for Lease in Kansas City: Planning Your Perfect Office Design

If your business is ready to find some new commercial real estate in Kansas City, one major aspect of the move to think about is the design of your space. Finding a new office space for lease in Kansas City is a great way to start fresh with a configuration and decor that will help improve the efficiency, comfort, and image of your office space. Here are a few steps to consider as you search for and plan a new office space, as suggested in the article “Aiming to Improve Your Office Space? Consider This Before a Move or Redesign.

#1 Determine Your Needs

Before you can really begin to plan a new office space, you need to come up with some concrete facts and figures regarding your business’s needs. The most basic aspect of this is determining how much square footage you need now and potentially in the future. Look at your current space to see how efficiently you are using the space and realistically how much more you might need – don’t forget to factor in projected growth as well. Also think about ways that your office design could be restructured to make better use of space, as this could be factored into your new plans as well.

Another thing to consider is the current aesthetics of your office, particularly the ways that your design or color scheme could be adjusted to better reflect your corporate culture, promote the comfort of your employees, and impress visiting clients.

#2 Tour New Office Spaces

Commercial office space for rent in Overland Park, KS, can range from move-in ready to completely empty spaces, so think about how much work you want to put into configuring your office space to help narrow down what kind of spaces you want to look at. If you want to be really involved in the design process, something that is more raw and has plenty of open office space might be a better fit for you, but if you are looking to get into a new space sooner rather than later, you might just focus on move-in ready listings.

Once you have a rough idea of how finished you want a space to be, consider the different ways you use your office space. Are cubicles, a few private offices, and a conference room enough for you, or will you need a more diverse range of amenities? Will you need a sizable reception and waiting room area? What about a kitchen, break area, or screening room? Try to make a ranked list of what is absolutely essential to your business and what you would ideally like to have to help you narrow down options even further.

#3 Put Yourself in Control of the Process

Finally, if you find an office space and decide to tailor it to your business’s needs, it is important to stay proactively involved in the whole process to make sure you achieve your intended outcome. The first thing you can do is start to assemble a team of people to help you, selecting the best construction and design professionals for your budget based on references, their past project work, and any other background information you can find. Here are a few roles you might consider filling:

  • Company Representative – Find someone from within your own office, possibly an office manager or even CEO, to act as a liaison between your business and any external construction or design services. This person does not have to be particularly well versed in technical construction concerns; they just need to be able to communicate your business’s interests, maintain regular contact with construction companies, and make decisions as needed.
  • Architect – It is a good idea to engage the services of an architect early on and ask them to join you on tours of potential spaces. This way they can have your needs in mind and give you a more accurate assessment of what you can accomplish with a space. Once you choose a space, they can draw up designs to pass a long to a contractor.
  • Small Project Manager – If you are only interested in a small buildout, you might be able to designate someone internally to manage the daily aspects of the project. However, if you are considering something larger, it might be better to go with an outside professional.
  • Contractor – A general contractor will be in charge of the actual construction project, including managing daily construction work and setting up the services of other vendors, such as plumbers, electricians, etc. The cost of these other vendors will be built into the agreed upon price for the contractor.

In addition to assembling an expert team, make sure you regularly check in to confirm that deadlines are being met and all projects are staying within your budget.

You do not have to be an expert to smoothly execute a buildout or renovation of a new space, just make sure you consult the right people, both internally and externally, to ensure that your business’s needs are being fulfilled and you are getting the best possible services for your budget!

If your business is interested in finding an available office space with commercial property management in Overland Park, KS, give one of our commercial real estate agents in Kansas City a call at 913-685-4100!

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