business space for rent in Overland Park

Starting a New Year Moving to a New Overland Park Office Space

If your business is looking to move into a new space this year, be sure to begin your planning early. Set up a timeline for yourself to make sure finish all of the things that need to be taken care of in advance. You will want to start this planning process 4-6 months before you move, and make sure that all of your employees are well aware of both the move and the timeline (you can even delegate some of the necessary tasks). Planning in advance will also help you plan your budget for expenses like movers and any new equipment. Here are three things to add to your moving timeline as you plan a move:

#1 Update Your Vendors

This needs to be done 1-3 months before you move. In order to transition more smoothly into doing business in your new space, you need to make sure that any items that need to be shipped to your space—including new signs or furniture—are there when you arrive, so be sure to contact vendors and give them your new shipping and billing address.

#2 Hire Movers

If you are planning on hiring movers and cleaners to help with the move, be sure to do research on different companies and get this taken care of 1-3 months before moving.

#3 Update Information for Customers

This includes website, business cards, and letterhead, and should be taken care of 1-2 weeks in advance. Taking care of this in advance ensures that employees can get to work as soon as possible after the move, instead of making these changes after the fact.

Start successfully with a new office space before you even move by taking care of advanced planning and tasks.

If your business is looking to relocate to an office space in Kansas, give us a call at 913-685-4100 to find out more about our business space for rent in Overland Park!

5 Overland Park Office Space Makeover Tips: Part II

Make sure that your office space is making a positive impression on customers and clients and is a hospitable environment for your own employees. Here are a few tips for transforming your office space atmosphere (you can read our first post on this topic here: 5 Overland Park Office Space Makeover Tips):

3.   Floors. These are a subtle but important element of your office decor. Your office can appear neglected if you have worn floors or carpet stains, so consider replacing these old floors. You might consider durable laminate or bamboo flooring for a look that is both natural and bright. Carpet tiles are also available in a wide variety of sizes, styles, and colors. These have the added effect of absorbing sound, and individual carpet squares can be replaced as they wear out to keep the carpet looking new.
4.   Clutter Control. Clutter can make a space seem crowded and unproductive. Encourage your employees to keep their spaces clean and organized, and keep supplies out of sight by adding doors to cabinets and shelves in shared supply spaces. If you have a lot of clutter, you might also consider an external storage unit or a portable storage unit in your parking lot.
5.   Scents. Pleasant scents can improve the atmosphere of any space. To invigorate your atmosphere, use scents like camphor, mint, or eucalyptus. Scents like lavender or vanilla can create a relaxing space. You can choose between using plug-in scents, reed diffusers, oil diffusers, or scented wax warmers.

Taking simple makeover steps like these can go a long way to improving your office environment!

If you are interested in business space for rent in Overland Park, give a commercial real estate broker in Overland Park a call at 913-685-4100!

What Kind of Business Space for Rent in Overland Park Should My Business Look For? Part II

If you are looking to move your business into an office rental space in Overland Park, one of the first things you need to determine is what kind of space is best for your business. There are a few different kinds of business spaces that you can rent, all tailored to different types of businesses and their needs. Here are some details on two more types of office spaces your business might consider leasing:

#2 Traditional Office
Traditional office space offers self-contained units that typically include things like conference rooms, reception areas, etc. This offers some privacy for your business and a more robust image than shared space (as in the case of executive suites). Typically, all of your fees for a traditional office space are included in rent.

#3 Flex Space/Office Warehouse
Some businesses need loading docks or warehouse space, so flex space can be a good option for these businesses. Flex space, which is also called an office warehouse, has both a warehouse area and office space. It is typically smaller than a full scale industrial space and often comes without all of the leasing hassles involved in renting industrial space. These spaces are ideal for smaller businesses and start-ups that need the flexibility of having both a warehouse space and traditional office space.

Make sure that your business is looking into renting the type of space that is most suited to your particular needs and financial situation!

To find out more about office lease rates in Kansas City, give us a call at 913-685-4100!

9 Ways to Save On Energy Expenses in Your Office Rental Space in Kansas City: Thermostats

Commercial office buildings are a major source of inefficiently used energy—which means inefficiently used money being spent by your business. Help reduce wasted energy and make sure your company’s energy expenses aren’t higher than they should be by checking out some tips on how to save energy at the office:

Tip #6: Consistent Temperatures

Thermostats can be a source of struggle in an office, so agreeing on average temperature for each season and maintaining that temperature—even if it means locking the thermostat control—is one way to eliminate that conflict and increase energy efficiency. Be aware that you might still run into complaints from employees, and it is important to be sensitive to discomfort as much as possible, especially if any employees have thyroid or hormonal conditions that increase their temperature sensitivity. Encourage employees to wear layers, make sure there are accessible sweater hooks, have cool and hot water available, and make other little efforts to keep everyone comfortable.
You might make maintaining temperature a little easier by installing a programmable thermostat, which will adjust the temperature automatically at different times of day. No need to heat or cool the office when everyone is at home. Turning the thermostat up or down 10-15 degrees every day for 8 hours can cut heating and cooling costs by almost 10%.
Regularly inspect your heating and cooling systems to make sure that they are running efficiently.

Being aware of small ways to cut energy costs could save your business quite a bit of money in the long run!

Give Kathy Woodward at DDI Commercial a call at 913-685-4100 to find out about our available business space for rent in Overland Park!

8 Small Office Lease in Kansas City Tips Every Businessperson Should Know: Part III

Learning a little about negotiating leases is an essential part of step in finding a new office rental space. Here are some tips to help you navigate the process:

5. Rules and regulations. The most forgotten part of leases is the rules and regulations section, but the smart tenant, broker, and attorney will always go over the entire lease. A lot of people skip the rules and regulations section because it mostly consists of non-issues such as “no pets” or “no sales.” However, this section could have some issues that actually do pertain to you as a tenant, such as building hours or rules about cooking in your suite.
6. Cost-pass-throughs. If your business is moving into a partially occupied or new building, protect yourself from the problems of moving to a building that takes a while to lease up. Add some protection to the Cost-pass-through provision in your lease by ensuring that your landlord is required to base your annual cost-pass-through upon a 90-95% occupied building.

It is hard to keep track of all of the details you need to remember when negotiating a lease, but doing a little research beforehand will help you have a better idea of what you need to consider.

If you are looking for a business space for rent in Overland Park, give a commercial real estate broker in Overland Park a call at 913-685-4100 to find out about our available and affordable spaces!