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Some Tips for Determining the Actual Cost of an Office Rental Space in Overland Park

Once you have found a promising office space for your business, the next step is to calculate the true rental rate. The rent for a commercial office space is always more complicated than a simple monthly rate; it consists of several different factors, and sometimes there are extra expenses that are technically not part of your rent, but must be paid on a regular basis. Here are a few tips for determining the actual cost of your rent.

Determine how the square feet is measured. Commercial space is usually advertised as a cost-per-square-foot basis, versus a descriptive basis (i.e. “the first floor” is available to rent). However, it is important to be aware that just because a space is advertised as “3,000 Square Feet of Office Space” does not necessarily mean that you will occupy and pay for exactly 3,000 square feet. Sometimes landlords take measurements that begin at the exterior of a wall, so you could end up paying for both usable space and wall thickness.
Determine the cost of common areas. In many office buildings, there are parts of a floor that you will share with other tenants, such as hallways, lobbies, elevator shafts, restrooms, and parking lots. These can add up to quite a lot of space, so do not assume there will be no cost associated with the use of these areas.

It is always prudent to not take prices at face value. Do a little digging to make sure that you are really getting all that you are paying for.

If you are interested in commercial realty in Overland Park, give us a call at 913-685-4100 to find out about our available commercial space for rent in Overland Park!

Three Ways to Decorate Your Kansas City Office Space

Since you spend so much time during the week in your office or cubicle, why not personalize it? Before you get started, think about the culture of your company. If you work for a more conservative business, you do not want to go overboard on decorations, but if your company is more creative and modern, you might have more freedom to jazz up your space. Here are some tips for making your office or cubicle your own:

Brighten up the walls. If you have plain grey walls, consider covering them with craft paper, colorful fabric, wallpaper, or even Astroturf! You can attach these coverings using Velcro tape.
Add some green. A living plant will improve both your mood and the air quality of your office, since plants give off oxygen and soak up pollutants. Bamboo or some small ivy plant are good low-maintenance plants for an office. You might also consider bringing in fresh flowers every so often. If plants aren’t really your thing, you could even put a goldfish in a bowl (but remember to feed it!).
Make a fake window. Have a photo that inspires you or a piece of art framed with lightweight window molding and hang it in your office for your own personal picture window!

These are just a few ideas to make your personal workspace more enjoyable for you!

If your business is interested in finding office space in Overland Park, KS, give us a call at 913-685-4100 to find out about our available office suites for rent in Overland Park!

Does Your Potential Office Rental Space in Overland Park Have the Appropriate Facilities? Part II

There are so many different factors to consider when relocating your business to a new office space, but it is important to make sure a potential space meets your basic facility needs. If a space does not have the minimum amenities that you need, or a landlord is not willing to pay for those amenities, it could be a poor financial decision for your business to foot the cost of adapting the space. Here are a few more factors to look for as you consider whether a space will meet your needs:

Parking

Sufficient parking is typically a concern for most businesses. If a large percentage of your business’s customers will come to you by car, you need to make sure that a space has adequate parking, or begin looking elsewhere. Often the zoning board or city planning will not even let you operate in a space if you do not have enough parking.

Zoning Regulations

A final consideration is checking on the legality of what you plan to do there. You might find the perfect location for attracting customers, but if that building is not zoned for the business you plan to do there, your business will run into trouble. Never sign a lease without being positive that you will receive permission to operate your business in the space.

Before you get too attached to a particular location, make sure it is legally and practically possible for your business to operate there!

If you are considering an office space for lease in Overland Park, give a commercial real estate broker in Overland Park a call at 913-685-4100!

9 Tips for Keeping your Kansas City Office Space Organized: Part III

Check out these few final tips for keeping your office space organized and kick-starting your productivity:

7. Keep Track of your “To-Do’s”: Whether you do it using pen and paper or you prefer to keep track of your life electronically, maintaining a running to do list can help prevent things from falling through the cracks. Divide your tasks into categories (i.e. by client or project), and make sure you include all important dates and deadlines for those tasks.

8. Stay current with your communication: One of the biggest mistakes you can make is ignoring communications from others. Schedule yourself a time every day to check and respond to emails and phone messages. Taking care of this once in the morning and again in the afternoon will get the job done and minimally interrupt your work flow.

9. Organize your Inbox: It is important to stay electrically organized as well as physically organized. Make different folders and subfolders within your inbox for different projects and clients. With this system, you can respond to a new email right away and then file it under the appropriate inbox folder.

Keeping yourself and your space free of physical, mental, and electronic clutter can help make sure that your workdays are more productive!

If your business needs an office space for rent in Kansas City, give a commercial real estate broker in Kansas City a call at 913-685-4100!

9 Tips for Keeping your Kansas City Office Space Organized: Part II

Sometimes too much clutter and disorganization can get in the way of office productivity. Here are a few tips for getting back on track in your office:

4. Set up a filing system: Piling papers on the floors is a recipe for lots items and disorganization. There are a lot of effective options for organizing your files: alphabetically, by project, by client, etc. But having that filing cabinet is the key. Determine what system works best for your thought process and work style so it will be easiest to maintain.

5. Archive older files: Files from years ago are not essential to your day-to-day work. Store these files you do not need in a different location so they do not add to workspace clutter. If you have a lot of these old files, consider looking into a scanning and storage company to remove the files to an off-site space.

6. End of the day habits: It is miserable to start each morning coming into work with a pile of papers on your desk. When you are wrapping up work each day, leave yourself 15 minutes to put things away and update any to-do lists. This will enhance your sense of accomplishment for your day and help you begin the next morning with a clean slate.

Staying on top of files and keeping the paper piles to a minimum can help you feel spatially and mentally more organized!

If you are interested in finding a small office lease in Kansas City, give us a call at 913-685-4100 to find out about our available Kansas City office space for lease!

9 Tips for Keeping your Kansas City Office Space Organized

Keeping an office space organized is essential to the success of your business. If you are wasting time hunting for the things you need to do your work, that is productive time lost. Here are a few simple tips for keeping your work space in order:

Rearrange your space: If your current configuration requires you to get up and move across the room every time you need to throw something away or file something, in all likelihood your trash and files are going to start to pile up on the floor. Make things easier for yourself by arranging furniture so that things are easily accessible.
Purge: The reality is that unnecessarily junk tends to accumulate over time. Go through your stuff and dispose of things that you no longer need or use, as well as any duplicates. Once you have only your essential items, you will have a better idea of how much space you actually need to organize these things.
Keep frequently used items within reach: Since you are probably working on a computer, white-out is most likely does not need a place of prominence on your desk, nor does your pen holder need to contain twenty different writing tools. Align items on your desk so that the things you know you will use regularly—computer, phone, stapler, a few pens, etc.—are within arm’s length. Supplies that you use less often can be stored in drawers, eliminating some desk clutter.

Taking the time to periodically determine what is essential to your office and where these items should go will keep your workspace at maximum efficiency!

Interested in commercial realty in Overland Park? Give a commercial real estate broker in Overland Park a call at 913-685-4100!

TI Allowances and Credits for Your Office Rental Space in Kansas City

If you have found the perfect space for your business, but have decided it needs improvements, consider asking your landlord for a Tenant Improvement (TI) Allowance or TI Credit, which is a fixed amount of money a landlord agrees to give a tenant to improve a space. This can help you do things like repaint a space, put up new signage, or even reconfigure the entire layout. Here is some information on how to go about the process of obtaining a TI Allowance or Credit:

First, both parties agree that improvements are necessary, and they put this agreement in a lease addendum called the Work Letter.
The landlord maintains the right to oversee and approve each step of the improvement process. It might be the tenant’s responsibility to coordinate the work or get estimates from contractors, but it is the landlord who ultimately reviews all of the work and invoices before paying the contractors.
If a landlord does not agree to the proposed improvements, they might still allow the tenant to make the changes to the space—but at their own expense. However, even in this eventuality the tenant might still be able to get the cost spread out, or amortized, over the duration of the lease term.

Talk to your landlord to find out if obtaining a TI Allowance or Credit is possible!

If you would like to learn more about our affordable office space in Kansas City, give a commercial real estate broker in Kansas City a call at 913-685-4100!